Privacy Policy

Who we are

Our website address is: https://natesol.org.

What personal data we collect and why we collect it

Further Information:

NATESOL currently use two platforms to host their online events, Adobe Connect and Zoom.

Adobe Connect, the webinar platform used by NATESOL, keeps webinar audio and video recordings which only an Adobe Connect administrator or NATESOL administrator can access. Adobe Connect has access to the IP address and name you log-in with, however, Adobe Connect does not have access to any other registration or attendee information and this information is not shared with Adobe Connect by NATESOL or the individual hosting the live webinar.

Zoom, the video conferencing platform used by NATESOL does not monitor or store any personal data collected during the meeting unless requested by NATESOL. Zoom collects only the IP address and OS and device details of the user. For more information on Zoom’s privacy policy, please visit: https://zoom.us/privacy

The audio and visual recording of NATESOL’s online events include:

•             documents and materials exchanged or viewed during the online event

•             questions asked and poll answers provided by you (the attendee) during the online event

•             the closed captioning transcript

•             the chat box transcript.

Personal information provided by you (the attendee) at registration makes up the registration details:

  1. first and last name
  2. email address
  3. post code
  4. organisation
  5. occupation
  6. accessibility requests/need

Personal information provided by you (the attendee) when you log-in to attend the online event makes up the attendee list.

  1. first and last name
  2. email address
  3. occupation
  4. location
  5. number of viewers 

In addition to the audio and visual recording of the online events, these lists are provided to the individual presenting the online event for reporting purposes and for ensuring accessibility needs are met. However, accessibility requests/needs are not shared with any third-party.

At the conclusion of the online event, the webinar audio and video recording, registration lists, and attendee lists will be made available in the NATESOL archive indefinitely, which is stored on a secure, password protected server that only NATESOL staff can access.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

 

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.